What to Write in a Leaving Card for a Colleague

What to Write in a Leaving Card for a Colleague

When a colleague leaves, the card goes round and suddenly everyone is competing to write something original. You want to be genuine without overdoing it, and warm without being soppy. A few well-chosen words are all you need.

These messages work whether your colleague is moving to a new job, relocating, or simply ready for a change. Pick the one that fits, add a personal touch, and send them off feeling appreciated.

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Messages

It has been a real pleasure working with you. You brought something special to this team, and you will be genuinely missed. Wishing you all the best in your new role.
heartfelt
Good luck with the new job! We will miss you around here, but their gain is definitely our loss. Smash it.
casual
Wishing you every success in your future endeavours. Your professionalism and positivity have been a credit to this team, and your absence will be keenly felt.
formal
Sad to see you go, but happy you are moving on to bigger and better things. We will miss your face around the office. And your biscuits.
humorous

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Thank you for being such a wonderful colleague and an even better friend. The office will not be the same without you.
heartfelt
All the best for whatever comes next! Keep in touch, and do not be a stranger. We expect regular updates and the occasional visit.
casual
Congratulations on your move! Just remember, wherever you end up, you will never find a team that makes tea quite as well as we do.
humorous
Your contribution to this team has been significant and deeply valued. I have no doubt you will excel in your new position. With warmest wishes for the future.
formal

Writing Tips

Be specific about what you will miss

Instead of a generic "you will be missed," mention something particular, their laugh, their ideas in meetings, or the fact they always remembered everyone's coffee order. Specifics make it real.

Wish them well for what is next

A leaving card should look forward. Focus on excitement for their next chapter rather than sadness about their departure. It sets a positive, supportive tone.

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Frequently Asked Questions

What if I do not know the colleague very well?
Keep it short and warm. A simple "Best of luck with everything. It was great working with you" is professional, friendly, and perfectly appropriate for someone you did not interact with daily.
Should I suggest keeping in touch?
If you genuinely mean it, absolutely. A line like "Let us grab a coffee sometime" shows goodwill. If you are unlikely to stay in touch, a warm wish for their future is perfectly fine on its own.

More Leaving Card Guides

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